The purpose of this job is to assist the Events Manager with daily functions of special events within the department. Incumbents develop event concepts and plan, organize, and coordinate event logistics. Events may be on-going or one-time.

JOB QUALIFICATIONS – KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Event planning and facilitation.

• Governmental accounting and auditing methods, procedures, and financial practices.

• Pertinent Federal, State, and local laws, codes, and regulations.

• Current office practices and procedures.

• Computer software consistent for this position.

Skill in:

• Analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.

• Organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.

• Applying judgment and discretion in resolving problems and interpreting policies and regulations.

Ability to:

• Create an inclusive environment with opportunities for a diverse population.

• Perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.

• Establish and maintain accurate records of assigned activities and operations.

• Interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.

• Perform mathematical calculations required of this position.

• Communicate clearly and concisely, both orally and in writing.

• Analyze facts and to exercise sound judgment in arriving at conclusions.

• Establish and maintain effective working relationships with those contacted in the course of work.

• Maintain confidentiality and discretion regarding business-related files, reports, and conversations, within State and Federal statutes.

• Work the allocated hours of the position.

WORK ENVIRONMENT:

Work is performed in various settings with periods of mobility and physical activity. The noise level in the work environment can vary.

PHYSICAL AND MENTAL REQUIREMENTS/ACTIVITIES:

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.

• Work occasionally requires exposure to outdoor weather conditions.

• Work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, night vision and peripheral vision.

• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.

• Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly.

• Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.

• May be subject to exposure to blood/body fluids and infectious and communicable diseases.

• Ability to recognize occupational hazards in work activities and take safety precautions.

• Frequent use of phone handset and repetitive use of hand & fingers to operate office equipment, use computer keyboard & computer mouse and to perform other office tasks.

• Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities.

The intent of this position description is to provide a representative summary of duties and responsibilities that will be required of positions given this title and is not a declaration of the specific duties and responsibilities of any particular position. Employees may also be assigned job-related tasks other than those specifically presented in this description.

Montgomery County is an Equal Opportunity Employer and complies with the requirements of the Civil Rights Act of 1966 (Section 1981) and 1964 (Title VI, VII,) Americans with Disabilities Act (ADA), Rehabilitation Act of 1973, Age Discrimination in Employment Act (ADEA), Equal Pay Act (EPA) and the Uniformed Services Employment and Re-employment Rights Act (USERRA).

Department: Parks & Recreation

Pay Grade: 70, Non-Exempt

Starting hourly rate: $21.14

Minimum Experience:

Minimum of four (4) years of professional event planning experience, including coordinating logistics, vendors, timelines, and on-site execution. Would prefer experience managing multiple projects simultaneously with strong organizational and time management skills.

Minimum Education:

High School diploma or equivalent.

Certifications, Licenses:

• Must have dependable transportation.

• A pre-employment criminal background check is required.

• First Aid/CPR Certification within six (6) months of hire.

The purpose of this job is to assist the Events Manager with daily functions of special events within the department. Incumbents develop event concepts and plan, organize, and coordinate event logistics. Events may be on-going or one-time.

GENERAL POSITION DUTIES AND RESPONSIBILITIES:

The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Provides customer service to internal and external customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.

• Assists with set-up and break-down for events.

• Lead comprehensive project management efforts for all assigned events, including planning, budgeting, scheduling, vendor coordination, risk mitigation, and post-event evaluation.

• Serve as the primary project liaison for internal initiatives, ensuring clear communication, stakeholder alignment, and timely completion of deliverables.

• Coordinate cross-functional teams to ensure event objectives and organizational goals are achieved.

• This position carries a high level of responsibility. Errors in planning, communication, or execution may result in significant operational disruption, financial loss, reputational impact, or diminished stakeholder confidence.

• Plans, implements, and/or supervises various recreation activities, and special events for youth, adults, and families. Tracks and evaluates events through performance measures, statistics, and evaluations.

• Assists in implementing event marketing plans. Develops and maintains a comprehensive outreach program to attract potential event participants.

• Assists with researching grant opportunities as well as writing applications and conducting necessary reporting. Assists with finding and retaining sponsorships and donors for events.

• Communicates with registrants as needed and addresses customer service issues both electronically and in person.

• Assists with administrative responsibilities of the department as needed.

• Documents logistical details and communicates information to internal event support staff.

• Monitors facilities, volunteers, activities, equipment, and supplies during events; identifies and resolves issues; ensures the safety of guests and staff.

• Solicits and monitors vendors; reviews vendor operations and performance.

• Occasionally shows some department rental spaces.

• Other duties as assigned.

FISCAL RESPONSIBILITIES

Employee is responsible for assisting with sponsorships, grant writing, and vendor management.

COUNTY ORGANIZATION DUTIES AND RESPONSIBILITIES:

• Represents the Department to other County departments, elected officials, outside agencies, customers, County residents and visitors.

• Provides quality customer service to individuals needing directions or assistance.

SUPERVISORY RELATIONSHIPS:

Works under general supervision of the Events Manager. This position has no supervisory responsibilities.