The Assistant Director of University Events and Engagement supports the planning, coordination, and execution of a wide range of University events and engagement initiatives. This role manages smaller-scale events such as ribbon cuttings and student engagement activities, while also supporting the marketing and promotion of all events produced by the Office of University Events and Engagement. The position plays a key role in ensuring events are well-executed, on brand, and aligned with the University’s engagement and advancement goals.

Primary Duties and Responsibilities:

• Plan and execute smaller University events, including ribbon cuttings, recognitions, student engagement programs, and internal or community-facing events, ensuring consistency with University standards and goals.
• Collaborate with campus partners and community stakeholders, including academic units, student organizations, and administrative offices, to ensure successful engagement and alignment with institutional priorities.
• Support the marketing and promotion of events by coordinating event communications, timelines, and messaging in collaboration with marketing, communications, and digital teams; assist with invitations, registrations, and promotional materials all in conjunction with the University’s Public Relations office and procedures.
• Assist with event logistics and planning of larger-scale events with the Sr. Director of University Events and Engagement, including venue coordination, timelines, run-of-show documents, vendor communication, and on-site event management.
• Provide administrative and operational support to the Office of University Events and Engagement, including tracking event details, maintaining documentation, and assisting with post-event follow-up and evaluation.

Minimum Qualifications

• Minimum of a Bachelors Degree
• Minimum of one (1) year experience in event planning

Knowledge, Skills, and Abilities

• Ability to coordinate and administer programs/projects, activities and protocols.
• Ability to use Microsoft Office (Excel, PowePoint, Word) and other databases and software
• Ability to maintain records, track engagement, and support reporting and continuous improvement.
• Excellent written, verbal, interpersonal, and organizational communication skills
• Proven ability to multi-task, manage multiple projects simultaneously, and meet deadlines

Physical Requirements

Light work, lifting up to 10 pounds

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Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 11,000 students and is located in Clarksville, Tennessee, a community of an estimated 150,287 people located approximately 40 miles northwest of Nashville, TN.

Austin Peay State University is a proud supporter of hiring veterans. We hire veterans with equivalent experiences and pay grades from their military service, rather than requiring or preferring only college degrees. Please visit our website for more information on how veterans can qualify for additional employment opportunities at APSU: https://www.apsu.edu/human-resources/hiring-veterans/.

Austin Peay State University (APSU) prohibits discrimination in all employment, programs, and activities based on race, color, religion, national origin, sex (including pregnancy), disability, age, veteran status, genetic information, or any other legally protected status. For Title IX inquiries or complaints, contact: Chief of Institutional Culture & Title IX Coordinator, LaNeeça R. Williams at williamslr@apsu.edu | 931-221-7690, Browning Building, Room 140, Clarksville, TN 37044. For other non-discrimination concerns, contact: Director of Institutional Culture & Title VI & Title VII Coordinator, Dr. Jo Baldwin at baldwinjapsu.edu | 931-221-7178 or Associate Director of Accessibility Compliance & ADA/504 Coordinator, Jayme Glover at gloverj@apsu.edu | 931-221-7160. View APSU’s full nondiscrimination policy at Policy 6:001.

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The Assistant Director of University Events and Engagement supports the planning, coordination, and execution of a wide range of University events and engagement initiatives. This role manages smaller-scale events such as ribbon cuttings and student engagement activities, while also supporting the marketing and promotion of all events produced by the Office of University Events and Engagement. The position plays a key role in ensuring events are well-executed, on brand, and aligned with the University’s engagement and advancement goals.