| Position Summary | The Senior Procurement Specialist is responsible for assisting with end-to-end procurement processes at Austin Peay State University and reports to the Assistant Director of Procurement. This role supports the University’s commitment to fiscal responsibility while maintaining ethical and transparent practices. Additionally, the Senior Procurement Specialist will collaborate across departments to assist in procurement processes, supplier relationships, the University’s Corporate Card program, sourcing, and contract services (as needed). This position contributes to policy development, procurement strategy, and evaluation efforts aimed at optimizing campus operations ensuring compliance with the laws of the State of Tennessee.
Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 10,000 students and is located in Clarksville, Tennessee, a community of an estimated 180,000 people located approximately 40 miles northwest of Nashville, TN. |
| Primary Duties and Responsibilities | - Assist in the daily procurement operations across various campus departments, ensuring the efficient purchase of goods and services in all procurement methods
- Assist in managing accounts for University employees including opening and closing accounts.
- Assist program training for all cardholders and approvers.
- Assist in the onboarding process for new suppliers including registration, documentation, and payment information.
- Assist with maintain and update supplier records for IRS W-9 and 1099 compliance.
- Assist with identifying potential suppliers and support the goals of TN Go-DBE.
- Assist the campus in identifying suppliers to meet business needs.
- Assist the with the preparations of specifications for all bids and their schedules, communications, prepare quotations analysis, and awards to successful proposers for all University purchases over the bid threshold.
- Assist Contract Services with the preparation and obtaining signatures on template (pro forma, boiler plate) contracts.
- Support the department with any additional procurement-related tasks or projects, as needed.
- Contribute to the development of departmental goals, strategic plans, and continuous improvement initiatives.
- Other related duties as assigned.
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| Knowledge, Skills, and Abilities | - Knowledge of procurement principles, practices, and regulations, including state and federal purchasing laws.
- Proficient in using computer applications, including spreadsheets and databases or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), to manage and maintain records, with written and verbal communication skills, and the ability to interact professionally with diverse stakeholders.
- ·Demonstrated ability to manage multiple, complex tasks and priorities in a dynamic and fast-paced environment.
- Strong analytical and problem-solving skills.
- Ethical mindset with a commitment to upholding integrity and confidentiality.
- Strong organizational skills and ability to manage multiple tasks and deadlines.
- Ability to promote a positive, efficient working environment.
- Basic knowledge of the accounting principles related to bookkeeping and encumbrances
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| Physical Requirements | - Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
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| Required Minimum Qualifications | - High school diploma or equivalent.
- A minimum of two (2) years of previous experience in procurement, finance, accounting/bookkeeping, or a related area.
- Higher Education experience preferred.
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