| Position Summary | Reporting to the Director of Payroll Services, the Payroll Operations Specialist is responsible for processing all bi-weekly and monthly payroll functions, ensuring accurate payments and maintaining precise payroll records.
Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 10,000 students and is located in Clarksville, Tennessee, a community of an estimated 180,000 people located approximately 40 miles northwest of Nashville, TN. |
| Primary Duties and Responsibilities | - Work closely with the HR office to validate the accuracy of upcoming payroll changes entered into the system.
- Verify payroll changes are processing accurately on pertinent payroll.
- Review information on all time sheets & absences (Bi-Weekly & Monthly) to ascertain that all information is entered completely & to ensure that all time sheets & absences are approved by the appropriate supervisor or department head.
- Communicate with departments as needed to ensure all payroll documents are completed correctly.
- Enter and verify adjustment data. Reconcile and validate each phase of payroll through the confirmation of the payroll processes.
- Work with Benefits to make sure FMLA leave is processed accurately & timely.
- Review overtime closely to ensure that it is paid at the appropriate rate (straight-time, over-time, time-&-one-half). Consult policies & procedures as needed.
- Finalize the termination process in the system by processing terminal leave & lump sum payments for employee separation.
- Review & adjusts sick leave balance to zero when terminal leave ends.
- Assist the Payroll Director as needed in troubleshooting items, collecting data for reports or corrections to the payroll.
- Assist in the implementation of updated processes & procedures.
- Assist employees as needed in completing various forms (W-4, & direct deposit).
- Set up focus cards for direct deposit to employees who do not have a valid bank account.
- Distribute payroll deductions to applicable third-party
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| Knowledge, Skills, and Abilities | - Ability to interact in an effective & appropriate professional manner with various populations, the University community & the public.
- Ability to manage multiple tasks simultaneously with accuracy.
- Efficiently operate a 10-key calculator, personal computer & associated software (Microsoft Office). Knowledge of Oracle is a plus.
- Must maintain a high level of confidentiality.
- Must have a collaborative mindset.
- High attention to detail & problem-solving skills
- Efficiently & accurately enter data.
- Strong organizational skills
- Ability to work well in a team environment & independently
- Ability to collaborate on the interpretation of policies & procedures.
- Display a positive can do attitude.
- Make mathematical computations quickly & accurately.
- Willingness to learn & grow in your knowledge & skill set.
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| Physical Requirements | - This is largely a sedentary role; however, it may be necessary to exert up
to 20 pounds of force occasionally, and/or up to 10 pounds of force
frequently, and/or a negligible amount of force constantly to move objects. |
| Required Minimum Qualifications | - High school diploma or equivalent
- A minimum of three (3) years related payroll experience.
- Oracle experience highly preferred.
- Excellent organizational skills with ability to work independently in a fast paced, high-volume environment with frequent interruptions
- Proven ability to work efficiently & effectively in a deadline-driven environment
- Proven ability to professionally & effectively communicate with all levels of constituents through telephone call, emails, & in-person.
- Experience performing with a high level of diplomacy, confidentiality & trust while projecting a professional & positive image.
- A background & credit history package will be required of the successful
applicant. |
