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Director of Housing Services

Austin Peay State University

Austin Peay State University

Clarksville, TN, USA
Posted on Thursday, February 8, 2024
Position Summary Information
Position Summary
The Director of Housing Services is a full-time, 12 month professional staff member of the Office of Housing/Residence Life and Dining Services. The Director is responsible for financial and administrative duties in support of the dining services contract.

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN.
Primary Duties and Responsibilities
  • Prepare the annual budget for the Office of Housing/Residence Life & Dining Services by reviewing contracts with vendors, contacting local university partners for service rates, and recognizing trends within financial statements to forecast budgetary needs.
  • Monitor financial activity within the budget of the Office of Housing/Residence Life & Dining Services each month by preparing and reviewing monthly financial statements.
  • Supervise personnel and participate in weekly meetings and regular venue visits.
  • Oversee the contract administration for dining contract which includes attending weekly meetings, receiving and reviewing monthly financial and marketing reports, regular venue inspections, and daily contact with dining contractor management. Direct the spending of investment fund.
  • Serve as an administrative member of the central office staff of the Office of Housing/Residence Life & Dining Services by maintaining regular office hours, answering office telephone, attending weekly office staff meetings, submitting agenda items for weekly meetings and the annual planning meeting, administrating a campus-wide survey/assessment to determine resident student satisfaction and to identify needs. This also include preparation and submissions of all contracts originating In housing and dining areas.
  • Work to continually improve the dining program through regular strategic investments in equipment, furniture, and facility upgrades in dining venues.
  • Oversee any dining venue construction projects by serving as the main point of contact for the university.
  • Maintain all departmental services contracts. Monitor contract statuses. Initiate contract bid processes.
  • Maintain the dining services budget by forecasting budgetary needs and approving expenditures.
  • Perform other job-related duties as assigned.
Knowledge, Skills, and Abilities
  • Ability to understand business and accounting principles in order to evaluate and interpret financial statements and transactions and create necessary corrective journal entries.
  • Ability to evaluate and understand contractual agreements for Vendor/Institutional obligations and/or benefits.
  • Ability to utilize office computer software to assist in efficient communication, record keeping, and the processing and interpretation of data.
  • Ability to speak in front of others efficiently and effectively in the administration of a meeting.
  • Ability to organize and plan meetings, projects, and employee workloads to meet goals.
Physical Requirements
  • Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Required Minimum Qualifications
  • Bachelor’s degree in business, accounting, finance, organizational management, project management or related field.
  • A minimum of three (3) years of experience in creating, interpreting, or manipulating financial statements and budgets.
  • A minimum of two years of supervisory/leadership experience.
  • Valid driver’s license.
  • A background check will be required for the successful applicant.