Job Openings



Austin Peay State University

Austin Peay State University

Accounting & Finance
Clarksville, TN, USA
Posted on Friday, September 1, 2023
Position Summary Information
Position Summary
The Accountant reports to the Director of Accounting Services and Reporting and performs financial duties using a broad knowledge of economic and financial information and an advanced knowledge of spreadsheet and database applications. Responsibilities include monitoring University endowment and private scholarship funds and all Foundation funds to include gift reconciliations, investment income calculations/distributions, endowment spending plan calculations, misclassified expense/revenue analysis, monthly Foundation bank reconciliation, Foundation financial statements, assist in preparation of University statements, and providing support to the Director of Accounting Services, Controller, and Associate Vice President for Budget & Finance as needed. The Accountant 2 will provide support to the grants accountant (invoicing, reporting, review).

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 10,000 students and is located in Clarksville, Tennessee, a community of an estimated 150,287 people located approximately 40 miles northwest of Nashville, TN
Primary Duties and Responsibilities
· Monitor and maintain all foundation investments. Review monthly statements for stock gifts, realized gains/losses, earnings, other expenses, and current market value.
· Prepare journal voucher to post all earnings and capital gains/losses using the number of shares currently owned by each fund.
· Assist with preparation of annual university and foundation financial statements under FASB and GASB guidelines as needed.
· Update investment market values quarterly for reporting purposes. Set up and maintain a yearly investment summary sheet to aid in preparation of financial statements and the Foundation tax return (Form 990).
· Prepare yearly endowment spending plan for Foundation and University.
· Calculate amount of draw down required from each investment firm to fund spending plan.
· Prepare miscellaneous Foundation, private scholarship, endowment, and technology fee reports for the president, university personnel, Board of Trustees, and other outside agencies.
· Establish, monitor, and review private scholarship and endowment funds for the University and Foundation in coordination with University Advancement.
· Perform Foundation bank reconciliation.
· Analyze expenditure transfers, journal entry requests, and other transactions for errors and provide correction as needed.
· Examine and analyze revenue/expense information for all Foundation funds and determine if any corrections are needed.
· Develop and design computer programs/spreadsheet to facilitate reporting functions for management, finance staff, and other departments.
· Help monitor the financial activity of more than 90 existing grant funds ensuring the correct Fund, Organization, Account and Program (FOAP) codes are being used to charge expenditures to each grant.
· Analyze processes in the grants module such as posting expenses, indirect cost and revenue to ensure the process functions as required. Analyze the accuracy of reports produced by the data in the grants module.
· Monitor and determine which grants have reached their spending limit and determine the cutoff date for spending available balances.
· Train Principle Investigators (PI) and/or their clerks how to monitor their budget in order to prevent overspending and stay on schedule in order to make use of their maximum budget.
· Perform other job-related duties and special projects as assigned.

Knowledge, Skills, and Abilities
· Ability to accurately conform to reporting and accounting requirements.
· Ability to learn and follow APSU policies and procedures.
· Ability to analyze complex data and present in a manner that is accurate, understandable, and professional.
· Ability to efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.) and Ellucian HE Banner.
· Ability to quickly learn and adapt to new technology.
· Ability to communicate effectively.
· Ability to maintain confidentiality of records and information.
· Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.
· Ability to maintain files accurately in paper and in software programs.
· Ability to handle multiple tasks simultaneously.
· Ability to plan, prioritize and meet deadlines.

Physical Requirements
-Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Required Minimum Qualifications
- Bachelor’s degree in Accounting
- Minimum of one (1 ) year of accounting experience.
- Proficient experience with computer software (e.g. Banner, Word, Excel)
- Master’s degree in Accounting or Business Related field preferred.
- Previous accounting experience in Higher Education or with fund accounting preferred.